Staff – why to bring them on and what to do?

Are you turning away clients because you don’t have the capacity to get work done? Nervous about taking on new staff to help you out? Have you had a bad experience with staff in the past? If the answer is yes to any of these questions, then you are not alone. There are a number of considerations that you need to have before bringing in staff.

 

What am I building this business for?

I often have business owners who ask for advice because they are turning clients away. They are doing this because they don’t have capacity to do the new work. The way around this maybe is to bring on new staff. Before you begin to consider this process you need to determine where you are going in your business and have a goal. This is an important step that many business owners don’t consider, but is something that every business owner should consider before bringing on staff.

You should also consider the type of staff member that you want. All too often I speak to business owners who lament bringing on a staff member that didn’t work well in the business. It is tough to set out any specific criteria for determining the best staff member. If you don’t have any experience in hiring people then you will need help. There are consultants whose job it is to find the right person to work in your business. Before you engage with them, make sure that you agree with their selection criteria.

 

What do you need to know about bringing on staff?

One of the biggest mistakes that business owners make is failing to understand the legal distinction between employee and a contractor. There are specific rules and criteria for determining this. There is no set-in-stone distinction between the two, but generally an employee works exclusively for your business while a contractor has no guarantee of work. Important factors include:

  1. 80/20 rule – if the person spends more than 80 per cent of their working hours in your business then they are an employee.
  2. Is there a guarantee of work? – if there is then that person is generally an employee.
  3. Who supplies the tools needed to do the work? – if it is the person doing the work then he/she could be considered a contractor.

The legal obligations of hiring employees are more onerous than hiring contractors. When you employ a contractor you are employing someone on a temporary basis; out of what you pay them, they pay their own tax and superannuation. If you bring on an employee then you need to collect all of their tax and pay their superannuation obligations that relate to their work with you. Whether you bring on an employee or a contractor, they are generally both brought under the work-cover insurance requirements, so you will need to include their wages in any amount that you pay for insurance.

 

What are other considerations for expansion?

You need to dedicate a portion of time that you would ordinarily spend in your business, on your business. This can be a scary prospect for a lot of business owners who are great technicians in their industry, but may have never managed staff. If you decide that you want to expand and bring on employees, it is important that you consider the impact that this will have on your business. No matter how good you are at doing the work of your business, or how well your business is doing, there will be a dip in your business. Whether that is financial, in the time that you need to spend in your business, in the time that you do spend on your business, there will be a detriment. That is normal and you should not be scared by it. When you are expanding your business and bringing on employees, you are building a business that will be better in the long term. Don’t be scared by this fact, embrace it and know that you will have a better business in the future if you spend the time on getting this right now.

There are important considerations when bringing on staff and expanding your business. You need to be in the right mindset, know that there will be some hurdles that you will have to get through – but know that you are not alone. All business owners that have sought to expand have gone through similar experiences; there is a way out of it and your business will be better for it in the long term.

Jeremy Streten is a lawyer and the author of the Amazon bestseller The Business Legal Lifecycle (www.businesslegallifecycle.com), which is a guidebook designed to help business owners understand what they are doing in their business from a legal perspective and give them a plan for the future. Jeremy can be contacted at [email protected]

 

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